Change proposal ATO Manuals

IFU, See below.

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IFU (instruction for use)

step 1 ATO management/staff fills in change proposal form and submits. Will automatically be sent to the AM.

Step 2 AM makes initial assessment and when agrees change format fitting to document to which it belongs and submits. Will automatically be sent to the HT.

Step 3 HT checks for conformance and when agrees marks approval box with date and submits. Will automatically be sent to the SM.

Step 4 SM performs risk assessment according 3.4.2 and when agrees marks approval box with date and submits. Will automatically be sent to the CMM.

Step 5 CMM checks for compliance and when agrees marks approval box with date and submits. Will automatically be sent back to the AM and advises AM on prior/non prior approval.

Step 6 AM checks approval of all above parties and makes final determination of prior or non prior approval.

Step 7 AM sends approved change proposal form to IT staff for inclusion in pending non prior or pending prior on hard drive/ sharepoint.

 

For pending non prior when ready to amend applicable manual

Step 8 fills out ILenT prior/ non prior form and sends to ILenT

Step 9 instructs IT staff to change applicable manual according work procedure

Step 10 moves approved change proposal form to implemented non prior change on hard drive/ share point

 

For pending prior when ready to amend applicable manual

Step 8 fills out ILenT prior/ non prior form and sends to ILenT

Step 9 after approval from ILenT is granted instructs IT staff to change applicable manual according work procedure

Step 10 moves approved change proposal form to implemented prior change on hard drive/ share point

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Procedure for inserting changes into the manuals

After the procedure for change has been followed according PAR 0.14, use the following procdure for inserting the changes into the manual.

Text to be used:

Koptext 1:        Arial bold black 16

koptext 2:        Arial bold black 14

koptext 3:        Arial bold black 12

Normal text:   Arial black 10,5

Afstand voor/na 0

First determine in which manual, OMM, OM, TM the change needs to be implemented in.

For digital copy

1. In “controleren”, turn on “bijhouden” in applicable manual, select “simple change”.
2. In revision record, PAR 0.1 insert the new version/issue number and effective date
3. In revision highlights, PAR 0.2 note the version/issue number and date and make a short description of the change being made, note the editor (usually the HT)
4. In list of effective pages PAR 0.3 change the version/issue number of the page affected and change the version number.
5. Go to the page where the change needs to be made and remove/insert or add text.
6. change version/issue number on page and change effective date
7. update appendix I

Save the text on a secure server and publish new manual on the website (in PDF format)

For paper copy in the office

1. print out page with PAR 0.3
2. In revision record, PAR 0.1 note the new version/issue number and effective date
3. In revision highlights, PAR 0.2 note the version/issue number and date and make a short description of the change being made, note the editor (usually the HT)
4. insert new page with PAR 0.3
5. Print out the new page with changes
6. remove old page and insert new page
7. change/ print and update appendix I

Change the version/issue number and effective date in Appendix I, print out and remove old/insert new appendix I in paper version.